Kentucky Congress of Parent Teacher's Association (KCPTA) Records, 1911-2002 | Eastern Kentucky University - Special Collections and Archives

By Alisha Ashby

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Collection Overview

Scope and Contents of the Materials

Collection Historical Note

Administrative Information

Box and Folder Listing

Series 1: Bulletins

Box 1

Item 1: Bulletins, 1921-1927

Bound book of bulletins: December 1921 - May 1927

Item 2: Bulletins, 1927-1929

Bound book of bulletins: October 1927 - May 1929

Item 3: Bulletins, 1929-1931

Bound book of bulletins: September 1929 - July 1931

Item 4: Bulletins, 1931-1935

Bound book of bulletins: August 1931 - May 1935

Box 2

Item 1: Bulletins, 1935-1937

Bound book of bulletins: September 1935 - May 1937

Item 2: Bulletins, 1937-1941

Bound book of bulletins: September 1937-May 1941

Item 3: Bulletins, 1941-1946

Bound book of bulletins: September 1941-June 1946

Box 3

Item 1: Bulletins, 1946-1948

Bound book of bulletins: September 1946 - May 1948

Item 2: Bulletins, 1948-1951

Bound book of bulletins: September 1948 - June 1951

Item 3: Bulletins, 1951-1954

Bound book of bulletins: September 1951 - June 1954

Folder 1: Monthly Bulletins, September - December 1954

Contains four monthly bulletins

Folder 2: Monthly Bulletins, January 1955 - March 1956

Contains monthly bulletins for each month with the exception of July and August of 1955

Box 4

Folder 1: Monthly Bulletin, April 1956-September 1957

Contains monthly bulletins for each month with the exception of July/August

Folder 2: Monthly Bulletin, October 1957-December 1958

Contains monthly bulletins for each month

Folder 3: Monthly Bulletin, January 1959-December 1959

Contains monthly bulletins for each month with the exception of July/August

Item 1: Bulletins, 1960-1963

Bound book of bulletins: September 1960 - June 1963

Item 2: Bulletins, 1963-1966

Bound book of bulletins: September 1963 - June 1966

Box 5

Item 1: Bulletins, 1966-1969

Bound book of bulletins: September 1966 - June 1969

Item 2: Bulletins, 1969-1971

Bound book of bulletins: September 1969 - June 1971

Item 3: Bulletins, 1971-1973

Bound book of bulletins: May 1971 - June 1973

Item 4: Bulletins, 1973-1975

Bound book of bulletins: May 1973 - June 1975

Box 6

Item 1: Bulletins, 1975-1977

Bound book of bulletins: May 1975 - June 1977

Item 2: Bulletins, 1977-1979

Bound book of bulletins: Summer 1977 - April 1979

Item 3: Bulletins, 1979-1981

Bound book of bulletins: May 1979 - April 1981

Item 4: Bulletins, 1983-1985

Bound book of bulletins: June 1983 - June 1985

Item 5: Bulletins, 1985-1987

Bound book of bulletins: May 1985 - May 1987

Box 7

Folder 1: Bulletins, 1987-1989

Bound book of bulletins: June 1987 - May 1989

Folder 2: Bulletins, 1989-1991

Unbound bulletins: May 1989 - September 1991

Folder 3: Bulletins, 1991-1993

Unbound bulletins: October 1991 - September 1993

Folder 4: Bulletins, 1993-1995

Unbound bulletins: October 1993 - January 1995

Folder 5: Bulletins, 1995-1996

Unbound bulletins: February 1995 - August 1996

Folder 6: Bulletins, 1999-2002

Unbound bulletins: December 1996 - January 2002

Folder 7: Bulletins, 2002-2004

Unbound bulletins: January 2002 - October 2004

Series 2: Conventions and Conferences

Box 8

Folder 1: District Conference Programs, 1928-1972

Event programs for district PTA meetings across Kentucky

Folder 2: District Conference Programs, 1973-2003

Event programs for district PTA meetings across Kentucky

Folder 3: State Convention Programs, 1926-1949

Event programs for the annual state KCPT meeting

Folder 4: State Convention Programs, 1950-1959

Event programs for the annual state KCPT meeting

Folder 5: State Convention Programs, 1960-1965

Event programs for the annual state KCPT meeting

Folder 6: State Convention Programs, 1969-1981

Event programs for the annual state KCPT meeting

Folder 7: Meeting/Convention, 1982-1985

Contains event flyers, handouts for parents, schedule of events, workshop descriptions, delegate badges, and a telecast program

Folder 8: Meeting/Convention, 1986

Contains event programs, handouts for parents, schedule of events, minutes from the annual meeting, delegate information, and press releases

Folder 9: Meeting/Convention, 1987

Contains event programs, flyers, schedule of events, and materials relating to relevant legislation for the KCPT Annual Legislative Conference

Folder 10: Meeting/Convention, 1988

Contains event programs, flyers, handouts for parents, schedule of events, and materials relating to the annual State Kentucky PTA convention

Folder 11: Meeting/Convention, 1989

Contains event programs, handouts, schedule of events, and materials relating to the annual State Kentucky PTA conference

Box 9

Folder 1: Meeting/Conference, 1990-1991

Contains event programs, handouts, schedules of events, and materials relating to the annual State Kentucky PTA conference

Folder 2: Meeting/Conference, 1992-1994

Contains event programs, handouts for parents, schedules of events, and materials relating to the annual State Kentucky PTA conferences and annual leadership conferences

Folder 3: Meeting/Conference, 1995-1996

Contains event programs, handouts, schedules of events, evaluation forms, and materials relating to the Kentucky Parent Involvement Summit, the Kentucky PTA leadership conference, and the annual State Kentucky PTA conference

Folder 4: Meeting/Conference, 1997

Contains convention committee minutes, event programs, proposed bylaw amendments, and schedules of events

Folder 5: Meeting/Conference, 1999

Contains leadership convention committee minutes, workshop information sheets, schedule of events, event programs, and flyers

Folder 6: Meeting/Conference, 2000

Contains event programs, schedules of events and handouts/flyers.

Folder 7: Meeting/Conference, 2001-2002

Contains event programs, schedules of events, proposed bylaw amendments, and materials for the leadership convention as well as the annual Kentucky PTA conference

Folder 8: Meeting/Conference, 2003-2004

Contains event programs, schedules of events, handouts for parents, materials related to the leadership conference, materials related to the annual conference, and proposed resolutions

Series 3: Correspondence

Box 9

Folder 9: Convention Correspondence, December 1995 - April 1996

Contains correspondence related to the planning and scheduling of the 1996 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to potential donors, and correspondence regarding funding for the conference.

Folder 10: Convention Correspondence, July 1996 - April 1997

Contains correspondence related to the planning and scheduling of the 1997 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to donors and potential vendors/exhibitors/sponsors, volunteer recruitment, letters debating budget, and correspondence regarding awards ceremonies at the convention

Folder 11: Convention Correspondence, October 1998-July 1999

Contains correspondence related to the planning and scheduling of the 1999 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to potential exhibitors and workshop leaders, lists of individuals with leadership roles, and correspondence relating to scheduling for the conference.

Folder 12: KCPT Presidential Correspondence, 1952-1994

Contains correspondence from each of the presidents of the KCPT. Includes correspondence from: Mrs. Margaret P. Sheehan (Mrs. James G. Sheehan), 1951-1952; Mrs. Adonna Riley, 1973-1975; Jean Arrowood, 1991-1992; and Sharon Soloman, 1993-1995. Topics include membership, legislation, distribution of publications, outreach in Kentucky schools, state conventions, and responses to complaints.

Box 10

Folder 1: Correspondence, 1913-1986

Contains correspondence from various leadership members of KCPT. Contents include: correspondence to district leaders and volunteers, information on bulletins produced by the KCPT, recruitment and membership letters, programming in local schools and libraries, community outreach, and a heavy emphasis on Kentucky legislature regarding education and budgeting. Includes some correspondence from Senator Mitch McConnell discussing legislative issues regarding the welfare and education of children.

Folder 2: Correspondence, 1987-1993

Contains correspondence from various leadership members of KCPT. Contents include: correspondence to district leaders and volunteers, information on bulletins produced by the KCPT, recruitment and membership letters, programming in local schools and libraries, award ceremony planning and nomination, correspondence dealing with public complaints, discussion regarding grants, and a heavy emphasis on the involvement in Kentucky legislature.

Series 4: Handbooks and Manuals

Box 10

Folder 3: Handbooks, 1984-1987

Contains three Kentucky Congress PTA Handbooks

Folder 4: Handbooks, 1989-1992

Contains three Kentucky Congress PTA Handbooks

Folder 5: Handbooks, 1992-1997

Contains six Kentucky Congress PTA Handbooks

Folder 6: State Board Handbooks, 1990-1996

Contains two Handbooks for State Board Members - Kentucky Congress of Parents and Teachers

Folder 7: Leadership Workbooks, 1979-1981

Contains two workbooks intended to promote leadership within PTA: "Local Unit Presidents' Manual"

Folder 8: Cultural Handbooks, 1981-1989

Contains two handbooks: "Cultural Arts Handbook" and contain plans for action regarding the importance of arts in child development. It is a handbook intended for the Chairman of Cultural Arts of the KCPT.

Box 11

Folder 1: Manuals, 1960-1964

Contains two manuals: "Parent-Teacher Manual -National Congress of Parents and Teachers" for 1960-1961 and 1963-1964

Folder 2: Leaders' Notebook, 1999-2000

Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.

Folder 3: Leaders' Notebook, 2000-2001

Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.

Folder 4: Leaders' Notebook, 2001-2002

Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.

Folder 5: Leaders' Notebook, 2003-2004

Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.

Folder 6: Leaders' Notebook, 2004-2005

Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.

Folder 7: Bylaws, Procedures, and Policies, Undated

Contains several small booklets highlighting the stances of the KCPT on various topics such as mental health, education, legislation, etc. Additionally, some of the booklets highlight the KCPT bylaws and standard procedures that members should follow.

Series 5: Minutes and Reports

Box 12

Folder 1: Minute Book, 1911-1913

Folder 2: Minute Book, 1913-1916

Folder 3: Minute Book, 1916-1923

Folder 4: Minutes, 1922-1927

Folder 5: Minute Book, 1922-1925

Folder 6: Minutes, 1928-1932

Folder 7: Minute Book, 1925-1930

Box 13

Folder 1: Minutes, 1928-1930

Folder 2: Minute Book, 1935-1939

Folder 3: Minute Book, 1940-1944

Box 14

Folder 1: Minutes, 1945-1947

Folder 2: Minutes, 1948-1950

Folder 3: Minutes, 1951-1953

Folder 4: Minutes, 1954-1956

Folder 5: Minutes, 1957-1959

Folder 6: Minutes, 1960-1965

Folder 7: Minutes, 1966-1970

Box 15

Folder 1: Minutes, 1970-1973

Folder 2: Minutes, 1973-1976

Folder 3: Minutes, 1976-1977

Folder 4: Minutes, 1977-1979

Folder 5: Minutes, 1979-1980

Folder 6: Minutes, 1981-1982

Folder 7: Minutes, 1982-1985

Folder 8: Minutes, 1985-1987

Box 16

Folder 1: Minutes, 1988-1990

Folder 2: Minutes, 1990-1992

Folder 3: Minutes, 1992-1993

Folder 4: Minutes, 1993-1995

Folder 5: Minutes, 1995-1998

Folder 6: Minutes, 1998-2000

Folder 7: Annual Reports, 1935-1947

Contains annual reports from the KCPT president, followed by an annual report from each district.

Folder 8: Annual Reports, 1950-1954

Box 17

Folder 1: Annual Reports, 1954-1955

Folder 2: Annual Reports, 1959-1962

Folder 3: Annual Reports, 1963-1965

Folder 4: Annual Report, 1982-1987

Folder 5: Annual Reports, 1997-1998

Folder 6: Awards Reports, 1980-1988

Award Reports highlight the awards earned by members as well as the awards offered by KCPT and the nomination process for those awards

Folder 7: Awards Reports, 1989-1992

Folder 8: Awards Reports, 1992-1994

Folder 9: Awards Reports, 1994-1997

Folder 10: District President Group Meeting, 1963-1969

Contains a meeting minute book for the District Presidents Group meetings

Series 6: Office Files

Box 18

Folder 1: Office Files, 1925-1942

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, speech copies, membership information, and demographic information.

Folder 2: Office Files, 1942-1945

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activity and demographic information.

Folder 3: Office Files, 1945-1946

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities and demographic information.

Folder 4: Office Files, 1946-1949

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.

Folder 5: Office Files, 1949-1979

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.

Folder 6: Office Files, 1979-1984

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.

Folder 7: Office Files, 1984-1986

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.

Box 19

Folder 1: Office Files, 1986-1992

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities and decisions, memos regarding Kentucky legislation, information on grants, and demographic information.

Folder 2: Office Files, 1992-1998

Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities and decisions, memos regarding Kentucky legislation, information on grants, and demographic information.

Folder 3: Plan of Work, 1960-1963

Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Folder 4: Plan of Work, 1963-1966

Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Folder 5: Plan of Work, 1972-1974

Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Folder 6: Plan of Work, 1974-1976

Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Folder 7: Plan of Work, 1976-1978

Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Folder 8: Plan of Work, 1978-1980

Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Folder 9: Plan of Work, 1994-1997

Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Box 20

Folder 1: Published Histories, 1918-1990

Published booklets outlining the history of KCPT

Folder 2: Yearbooks, 1925-1928

Contains four yearbooks of the Kentucky Branch of the National Congress of Parents and Teachers

Folder 3: Reflections, 1995-1997

Reflections was a program created by the National PTA and was an art education program meant to enrich Kentucky students culturally. The program contained an art competition and scholarship program.

Folder 4: Radio Talks, 1931-1937

Contains materials used on radio productions supporting the KCPT. Many of the documents are transcripts of radio talks given by the president of the KCPT, with the talks relating to education or the general concerns of child-rearing

Folder 5: Newsclippings/Press Releases, 1956-2003

Contains newsclippings and press releases relating to the KCPT and their accomplishments

Folder 6: Proclamations, 1941-2002

Contains proclamations made for or by the KCPT

Folder 7: Miscellaneous, Undated

Includes: business cards, pennant flag, stationary, newspaper ads, speech scraps, sheet music of a song written for the PTA, delegate badges, a training certificate, and a couple of handouts

Series 7: Louisville Branch

Box 20

Folder 8: Minutes, 1927-1930

Contains meeting minutes for the Louisville Branch of the KCPT

Folder 9: Minutes, 1930-1934

Contains meeting minutes for the Louisville Branch of the KCPT

Folder 10: Minutes, 1934-1936

Contains meeting minutes for the Louisville Branch of the KCPT

Folder 11: Minutes, 1936-1938

Contains meeting minutes for the Louisville Branch of the KCPT

Box 21

Folder 1: Minutes, 1946-1953

Contains meeting minutes for the Louisville Branch of the KCPT

Folder 2: Minutes, 1953-1955

Contains meeting minutes for the Louisville Branch of the KCPT

Folder 3: Minutes, 1955-1957

Contains meeting minutes for the Louisville Branch of the KCPT

Folder 4: Louisville Notes, 1922-1930

Contains a notebook with notes on meetings but also general notes from the Louisville Branch of the KCPT, as well as booklet with the annual report for the Louisville Branch in 1922-1923

Folder 5: Louisville Office Files, 1914-1946

Contains office files from the Louisville Branch of the KCPT. Includes some written portions of minutes, documents related to branch history, and additional bulletins.

Series 8: Scrapbooks

Box 21

Folder 6: Scrapbooks, 1945-1946

Contains an unbound scrapbook mostly regarding the Louisville Branch of the KCPT. Includes newsclippings, bulletins, and photographs

Folder 7: Scrapbook, 1871-1940

Contains a bound scrapbook for the KCPT. Contains pictures, newsclippings, stationary, and some correspondence. The scrapbook is in poor condition.

Folder 8: Scrapbook Fragments, 1971-1973

Contains pieces from a larger scrapbook. Includes newsclippings and instructions for creating a "publicity book"

Box 22

Folder 1: Scrapbook, 1936

This scrapbook contains the publications produced and distributed by the KCPT.

Folder 2: Scrapbook, 1938-1939

This scrapbook contains the publications produced and distributed by the KCPT.

Folder 3: Scrapbook, 1944-1945

This scrapbook was created for the Louisville Council PTA Publicity. It contains newsclippings and wartime bulletins.

Folder 4: Scrapbook Fragments, Undated

Contains undated scrapbook fragments related to the KCPT. Newsclippings, ephemera, postcards, and event programs

Box 23

Item 1: State Publicity Record Book, 1932-1933

A loose scrapbook created by Mrs. J.D. Falls, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for the KCPT as well as examples of publicity in newspapers or other publications.

Item 2: State Publicity Record Book, 1931-1932

A scrapbook created by Mrs. George C. Bickel, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for the KCPT as well as examples of publicity in newspapers or other publications

Box 24

Item 1: State Publicity Record Book, 1935-1936

A scrapbook created by Mrs. E.H. Lovell, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Item 2: State Publicity Record Book, 1932-1933

A scrapbook created by Mrs. J.D. Falls, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 25

Item 1: State Publicity Record Book, May 1933 - April 1934

A scrapbook created by Mrs. Calvin F. Boles, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 26

Item 1: State Publicity Record Book, 1936-1937

A scrapbook created by Mrs. A.B. Crawford, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 27

Item 1: State Publicity Record Book, 1937-1938

A scrapbook created by Mrs. A.B. Crawford, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 28

Item 1: State Publicity Record Book, 1934-1935

A scrapbook created by Mrs. J.D. Falls, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Item 2: Scrapbook, 1920-1930

A scrapbook highlighting the achievements of the KCPT. Contains mostly newsclippings, but some photos and event programs as well. This scrapbook is in poor condition.

Box 29

Item 1: Louisville Publicity Record Book, 1932-1933

A scrapbook created by Mrs. Calvin F. Boles, Publicity Chairman. The scrapbook contains correspondence regarding publicity for the Louisville Branch of the KCPT as well as examples of publicity in newspapers or other publications

Item 2: Jefferson County PTA Scrapbook, Undated

A scrapbook highlighting the Jefferson County, KY PTA council. Includes photos, newsclippings, bylaws, and some history of this specific branch

Box 30

Item 1: Beechmont Elementary PTA Scrapbook, 1962-1964

A scrapbook for Beechmont Elementary School PTA activities. From Jefferson County, KY. Fifth district. Contains photos and newsclippings.

Item 2: Louisville Branch KCPT Scrapbook, 1928-1930

A scrapbook highlighting the achievements of the Louisville Branch of the KCPT. Includes newsclippings, event programs, and photos. This scrapbook is in poor condition.

Box 31

Item 1: Jefferson County PTA Publicity Record, 1973-1974

A scrapbook highlighting the publicity for the Fifth District PTA (Jefferson County KY). Includes photos, event programs, handouts, and newsclippings.