Kentucky Congress of Parent Teacher's Association (KCPTA) Records, 1911-2002 | Eastern Kentucky University - Special Collections and Archives

By Alisha Ashby

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Collection Overview

Title: Kentucky Congress of Parent Teacher's Association (KCPTA) Records, 1911-2002

Extent: 12.19 Cubic Feet

Date Acquired: 01/24/1997. More info below under Accruals.

Scope and Contents of the Materials

The materials in this collection demonstrate the development of the KCPT/KY PTA as an organization and the evolving goals of the organization over time. Consistent with the aims of the organization, one can find material that focuses primarily on the well-being of children in terms of education, health, and safety. The collection consists mostly of meeting minutes, annual reports, and bulletins which kept the public up to date on the activities of the organization. The collection also contains several scrapbooks which highlight the activities of both the state organization and smaller district organizations within their respective communities. Other materials represented in the collection are award records, convention materials, training materials, and miscellaneous outreach materials used by the organization.

Collection Historical Note

The “Kentucky State Branch of the National Congress of Mothers and Parent Teacher Associations” was organized on April 24, 1918. Its charter was granted on April 27. The aim of the group has historically been to advocate for children and youth - this means emphasizing the importance of the health, education, and safety of each child in the region. Additionally, the organization seeks to emphasize the involvement of parents and other groups and organizations that support the youth. In the 1960s, a “Headquarters Fund” was established as the group sought to create their own Kentucky PTA state office. The state office finally opened in the 1990s. Since then, the organization continues to work with local groups, state legislators, and parents to ensure the health, education, and well-being of Kentucky children.

For a more complete history of the Kentucky PTA or the KCPT, please refer to the published histories within this collection or the following link: https://kypta.org/kentucky-pta-history

Administrative Information

Repository: Eastern Kentucky University - Special Collections and Archives

Accruals: Combined with 2004-033.

Acquisition Source: Jones, Karen C.

Box and Folder Listing

Browse by Series:

[Series 1: Bulletins],
[Series 2: Conventions and Conferences],
[Series 3: Correspondence],
[Series 4: Handbooks and Manuals],
[Series 5: Minutes and Reports],
[Series 6: Office Files],
[Series 7: Louisville Branch],
[Series 8: Scrapbooks],
[All]

Series 3: Correspondence

Box 9

Folder 9: Convention Correspondence, December 1995 - April 1996: Contains correspondence related to the planning and scheduling of the 1996 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to potential donors, and correspondence regarding funding for the conference.
Folder 10: Convention Correspondence, July 1996 - April 1997: Contains correspondence related to the planning and scheduling of the 1997 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to donors and potential vendors/exhibitors/sponsors, volunteer recruitment, letters debating budget, and correspondence regarding awards ceremonies at the convention
Folder 11: Convention Correspondence, October 1998-July 1999: Contains correspondence related to the planning and scheduling of the 1999 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to potential exhibitors and workshop leaders, lists of individuals with leadership roles, and correspondence relating to scheduling for the conference.
Folder 12: KCPT Presidential Correspondence, 1952-1994: Contains correspondence from each of the presidents of the KCPT. Includes correspondence from: Mrs. Margaret P. Sheehan (Mrs. James G. Sheehan), 1951-1952; Mrs. Adonna Riley, 1973-1975; Jean Arrowood, 1991-1992; and Sharon Soloman, 1993-1995. Topics include membership, legislation, distribution of publications, outreach in Kentucky schools, state conventions, and responses to complaints.

Box 10

Folder 1: Correspondence, 1913-1986: Contains correspondence from various leadership members of KCPT. Contents include: correspondence to district leaders and volunteers, information on bulletins produced by the KCPT, recruitment and membership letters, programming in local schools and libraries, community outreach, and a heavy emphasis on Kentucky legislature regarding education and budgeting. Includes some correspondence from Senator Mitch McConnell discussing legislative issues regarding the welfare and education of children.
Folder 2: Correspondence, 1987-1993: Contains correspondence from various leadership members of KCPT. Contents include: correspondence to district leaders and volunteers, information on bulletins produced by the KCPT, recruitment and membership letters, programming in local schools and libraries, award ceremony planning and nomination, correspondence dealing with public complaints, discussion regarding grants, and a heavy emphasis on the involvement in Kentucky legislature.