Richmond Area Arts Council Records, 1989-2014 | Eastern Kentucky University - Special Collections and Archives

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Collection Overview

Scope and Contents of the Materials

Collection Historical Note

Administrative Information

Box and Folder Listing

Box 1

Folder 1: Meeting Minutes, 1989-1990

Meeting minutes ranging from April of 1989 to July of 1990.

Folder 2: Meeting Minutes, 1991

Minutes from various Art Council meetings along with a couple of letters of support from other organizations and people from Richmond.

Folder 3: Finances, 1990-1992

Different projects the Arts Council wanted to bring to life, along with various letters of support and project descriptions with the budget needed for each project.

Folder 4: Meeting Minutes, 1991

Meeting minutes from various meetings. The minutes vary from regular monthly meetings, Board meetings, special meetings, and the second annual meeting. The minutes also included a financial report.

Folder 5: Finances, 1990-1991

This folder records the formation of the Richmond Area Arts Council. Included are minutes, financial information, choosing board members and a list of programs that were presented during this time. Very importantly, it has the records of purchasing the building which was built in 1887 and is the oldest standing church building in downtown Richmond.

Folder 6: Development Plan, 1991

This folder contains the earliest records of the Richmond Area Arts Council. The renovation architectural plans by Architect Wilson Bond can be seen, along with minutes and financial records of the earliest meetings held to promote this project and to establish the organization.

Folder 7: Finances, 1991-1992

Documents including a proposed budget plan, budget sheets, and a copy of the major donors to the Art Council.

Folder 8: Board Members and Finances, 1991

This folder records the formation of the Richmond Area Arts Council. Included are minutes, financial information, choosing board members and a list of programs that were presented during this time. Very importantly, it has the records of purchasing the building which was built in 1887 and is the oldest standing church building in downtown Richmond.

Folder 9: Art Angel Gifts, 1991

This folder contains the Arts Angel Campaign which was a fund raising project for the purchase and renovation of the Christ Episcopal Church which became the Richmond Area Arts Center.

Folder 10: Government Grant Records, 1992

A collection of documents inlcuding officers and directors for 1992-1993, some personal thank you's sent to various members of the community who helped the Art Council at that time, and a note pad detailing different finances and stamps used to acknowledge different documents.

Folder 11: Board Minutes, 1992

A list of officers and directors along with a note pad detailing a long list of ideas to talk about at the meeting minutes, which take up most of the folder. The minutes vary from May to the end of 1992.

Box 2

Folder 1: Minutes, 1991-1992

This folder contains the minutes and financials. At the time the organization was expanding memberhip, finding funding, developing organizational structure, and obtaining Arts Angel contributors for the Center's purchase and renovation.

Folder 2: Board Minutes, 1993

In this folder is meeting minutes from various meetings throughout the year 1993. Some of the meeting minutes include renovations that were going to be done to the building, so the budgeting forms for those renovations are also included in this folder.

Folder 3: Fundraising, 1993

Contained in this folder are various copies of different donations and financial reports along with building payments and building renovations.

Folder 4: Government Grant Records, 1993

The folder contains a collection of copies of different correspondence along with some official paperwork that needed to be done by members of the Art Council. There are also campaign proposals and information on what would happen if some of the funding was taken away.

Folder 5: Meeting Minutes, 1994

This folder contains the minutes and financial reports for 1993. That year was a year of great growth and interest in the Arts Council by the community. Many programs were devloped and the structure of the Arts Council was made stronger by a talented group of Board members with expertise in many areas of business and community leadership. Writing Bylaws and Strategic plans were helpful in getting everyone focused on building a good foundation for the organization. Programs then were developed as an indication of the progress of the organization.

Folder 6: Fundraising, 1993

This folder has letters and reports of the fundraising efforts on behalf of the Arts Council for the purchase and renovation of the Arts Center.

Folder 7: Bills Paid, 1993-1994

This folder contains copies of paid bills pertaining to the early renovation of the Richmond Area Arts Council building which was the former Christ Church Episcopal located at the corner of Lancaster Avenue and Water Street. Most of the work was for the Council to bring the building back to its original beauty and to meet codes for the safety of all future attendees.

Box 3

Folder 1: Meeting Minutes, 1994

This folder contains the minutes and financial reports for 1994. That year was a year of great growth and interest in the Arts Council by the community. Many programs were devloped and the structure of the Arts Council was made stronger by a talented group of Board members with expertise in many areas of business and community leadership. Writing Bylaws and Strategic plans were helpful in getting everyone focusedon building a good foudnation for the organization. Programs then were developed as an indication of the progress of the organization.

Folder 2: Fundraising, 1994

This folder contains letters and reports of the fundraising efforts on behalf of the Arts Council for the purchase and renovation of the Arts Center. Many local businesses and industrial entities were contacted and invited to participate in this project. Likewise, local and state governemnt groups and individuals were contacted and invited to be a part of this regional arts facility. At the same time the Council felt that many community members supported the efforts of the organization.

Folder 3: Fundraising, 1994

This folder records early organizational actions. That includes beginning bylaws, various retretas, organizing a Board, etc. Also, minutes and financial records of Board meetings and programs that were presented during this time are listed. There is a lot of fundraising work such as grant applications, letters to local governmental leaders and local businesses.

Folder 4: Donations, 1995

Contained in this folder are thank you letters to various people for their donations.  There is also budget reports and the schedule for building renovations and whether they were paid for or not.

Folder 5: Organization Actions, 1995

This folder records early organizational actions. That includes beginning bylaws, various retretas, organizing a Board, etc. Also, minutes and financial records of Board meetings and programs that were presented during this time are listed. There is a lot of fundraising work such as grant applications, letters to local governmental leaders and local businesses.

Folder 6: Financials, 1995

This folder records the adminsitrative, financial, and programing informtion for 1995 and 1996. In addition, there is information about the fundraising efforts for the purchase and development of the Arts Center and the Arts Council. Renovation of the Arts Center was completed in the spring of 1996 and was able to open the Center to the public.

Box 4

Folder 1: Newspaper Clippings, 1995

Newspaper clippings that detail different events the Arts Council put on. There are also clippings about Elmwood and talks about the future of the Arts Council.

Folder 2: Meeting Minutes, 1996

This folder records the adminsitrative, financial, and programing informtion for 1995 and 1996. In addition, there is information about the fundraising efforts for the purchase and development of the Arts Center and the Arts Council. Renovation of the Arts Center was completed in the spring of 1996 and was able to open the Center to the public.

Folder 3: Payment Statments, 1996

Records in this folder contain claim blanks and payment of the bills for the times listed. This was during the first renovation which lasted several years. Individuals and business donations were paid by pledges. As funds were accumulated from individuals and businesses, work was done by using the project manner. The building did not open until everything was paid for, leaving the Arts Center debt free.

Folder 4: Event Programs, 1995-1996

Programs printed for some of the different events the Art Council was putting on for the public.

Folder 5: Newspaper Clippings, 1996

A collection of newspaper clippings detailing different events the Arts Council put on, along with articles about members in the Arts Council.

Folder 6: Records, 1996

This folder contains the records of RAAC for 1996. This includes the minutes, programs, and financial records for the year. It also shows the finish of the Arts Center renovation work bills as paid and thank you letters for businesses who gave discounts on the work they performed. 1996 is the year the Arts Center was officially opened to the public.

Folder 7: Audit Reports, 1996-2002

A copy of an audit report for the fiscal year that ended on June 30, 1996.

Box 5

Folder 1: Budget, 1996-1997

This folder has the budget and transaction reports for 1996 through 1997. There is also a copy of how much certain renovations cost, like construction costs to date, and the cost of the property as of August 1, 1996.

Folder 2: Programming and Events, 1996-1997

A tenative programs and events calendar along with a proposal for the children's choir in Richmond. There is also a copy detailing a historic preservation project.

Folder 3: Bills and Payments, 1996-1997

This folder contains copies of bills and payments concerning the first renovation of the Arts Center. These records were maintained by Kathy Eidson who was Treasurer of the RAAC Building fund. It should be noted that various businesses gave considerable discoutns to materials and time to this project.

Folder 4: Records, 1997

This folder contains information concerning the fiscal year 1996-1997. Minutes and financial records are included along with board retreat records, strategic plan, board member names, and various fundraising letters and other materials. Financial records include the operating funds, building payments, and renovation costs. Most important is the body of work for programming.

Folder 5: Board Minutes, 1997

This folder contains information concerning the fiscal year 1996-1997. Minutes and financial records are included along with board retreat records, strategic plan, board member names, and various fundraising letters and other materials. Financial records include the operating funds, building payments, and renovation costs. Most important is the body of work for programming.

Folder 6: Programming and Events, 1997

Material in this folder focuses on the programs and events for the above dates. Some other information such as minutes and additional financials are included.

Folder 7: Proposals, 2005 June 19

The information in this folder focuses on the financial information for 1997, along with other information included.

Folder 8: Board Minutes, 1997-1998

The information in this folder focuses on the financial information for 1997-1998, along with other information included.

Box 6

Folder 1: Minutes and Meeting Notes, 1997-1998

Minutes from various meetings along with copies of budget forms and the executive director's report. There is also a memo about the member's benefits card.

Folder 2: Minutes, 1998-1999

This folder is about the enormous growth of the Arts Council. There was excitement in the community because of the successes. At the time of this folder, this arts council was the only community arts group in Richmond and they were greatly appreciated. The Board consisted of a diverse group of individuals across the business, financial, education, and artistic communities.

Folder 3: Board Meetings, 1998-1999

Meeting minutes, varying in date, from board meetings that took place for the Art Council. There are also a couple of budget and balance sheets that were also discussed at the meetings.

Folder 4: Events, 1998-1999

This folder is about the enormous growth of the Arts Council. There was excitement in the community because of the successes. At the time of this folder, this arts council was the only community arts group in Richmond and they were greatly appreciated. The Board consisted of a diverse group of individuals across the business, financial, education, and artistic communities.

Folder 5: Council Work, 1999

This folder contains the work of the council for the above year. Added to their work was the Regional Arts Education Network (RAEN). This program provided arts events to Madison County Schools and 8 other school districts along with Model Laboratory and St. Marks Elementary. A grant was provided from the General Assembly to provide this service. RAAC programs and financials looked exceptionally positive during this time. In addition, the Kentucky Arts council was providing grants for individual programs that were attractive to adults. This made the work much easier and interesting to the public.

Folder 6: Finances, 2000

This folder contains the work of the council for the above year. Added to their work was the Regional Arts Education Network (RAEN). This program provided arts events to Madison County Schools and 8 other school districts along with Model Laboratory and St. Marks Elementary. A grant was provided from the General Assembly to provide this service. RAAC programs and financials looked exceptionally positive during this time. In addition, the Kentucky Arts council was providing grants for individual programs that were attractive to adults. This made the work much easier and interesting to the public.

Folder 7: Government Grants Prepared, 2000

A copy of the bylaws for the Art Council, along with board meeting minutes that talk about policy changes that were going to be taken into effect.

Box 7

Folder 1: Government Grant Records, 2001

A collection of reports from different Art Council meetings. There is also an outline for possible events that took place during that time, plus a copy of an investment policy.

Folder 2: Meeting Minutes, 2001

A staff list for the 2001-2002 board, along with meeting minutes from various meetings. There is also a copy of The Spotlight, which talked about the eleventh annual gala.

Folder 3: Meeting Minutes, 2002

Meeting minutes from January through June, along with a list of the potential board members for the 2002-2003 year. There are also some sheets on budgeting, including how much profit was gained and lost throughout the year.

Folder 4: Finance, 2002

Copies of the finance committees policies along with a letter describing how the Richmond Register will make a minimum donation of a certain amount.

Folder 5: Board Minutes, 2003

Meeting minutes from board of director's meetings dating from January through June. There is also a draft of a strategic plan along with budgets and accounting sheets.

Folder 6: Records Prepared, 2003

The staff member list for 2003-2004 along with a proposed change to the bylaws. The rest of the folder is meeting minutes from a variety of meetings, all of them taking place in 2003.

Folder 7: Records Prepared, 2004

A letter to the Deputy Secretary, Derrick Ramsey, inviting him to the arts gala and expressing pleasantries after meeting. There is also a three year strategic plan, along with meeting minutes from various board meetings from 2004.

Folder 8: Meeting Minutes, 2004

Board and staff list for 2005, along with meeting minutes for the annual membership meeting. The other infromation is meeting minutes from the latter half of 2004, including normal meetings and finance meetings.

Box 8

Folder 1: Financial Reviews, 2003-2009

Copies of audits and financial reviews from 2003-2009. There is also a summary of Statements of Financial Poistion which includes assets, liabilities, and net assets.

Folder 2: Meeting Minutes, 2005

Meeting minutes along with a copy of a nonprofit leadership iniative from the Universty of Kentucky. There is also financial information, and a description on what board members do for their job.

Folder 3: Meeting Minutes, 2005

Meeting minutes from the annual membership meeting, along with other documents containing finance for the Arts Council. There is also a pamhplet on the new director, printed in 2005.

Folder 4: Meetings Minutes + Finance Agenda, 2006

Meeting minutes from different meetings, along with a finance agenda  which includes an education upgrade.

Folder 5: Finance and Grant Records, 2006

Meeting notes for various finance committee meetings, along with correspondence from Craft, Noble, and Company about their services provided to the Arts Coucnil. There is also a couple of documents for state grants.

Folder 6: Meeting Minutes, 2007

Finance committee meeting minutes from 2007, with the occasional meeting minutes from other meetings as well. There is also a copy of  a check, and copies of an email exchange about internet services.

Folder 7: Financial Statements, 2010-2014

Copies of all audits and financial reviews, along with a summary of statements of financial position which includes assets, libalities, and net assets.