Kentucky Congress of Parent Teacher's Association (KCPTA) Records, 1911-2002 | Eastern Kentucky University - Special Collections and Archives

By Alisha Ashby

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Collection Overview

Title: Kentucky Congress of Parent Teacher's Association (KCPTA) Records, 1911-2002

Extent: 12.19 Cubic Feet

Date Acquired: 01/24/1997. More info below under Accruals.

Subjects: Education--Kentucky.

Scope and Contents of the Materials

The materials in this collection demonstrate the development of the KCPT/KY PTA as an organization and the evolving goals of the organization over time. Consistent with the aims of the organization, one can find material that focuses primarily on the well-being of children in terms of education, health, and safety. The collection consists mostly of meeting minutes, annual reports, and bulletins which kept the public up to date on the activities of the organization. The collection also contains several scrapbooks which highlight the activities of both the state organization and smaller district organizations within their respective communities. Other materials represented in the collection are award records, convention materials, training materials, and miscellaneous outreach materials used by the organization.

Collection Historical Note

The “Kentucky State Branch of the National Congress of Mothers and Parent Teacher Associations” was organized on April 24, 1918. Its charter was granted on April 27. The aim of the group has historically been to advocate for children and youth - this means emphasizing the importance of the health, education, and safety of each child in the region. Additionally, the organization seeks to emphasize the involvement of parents and other groups and organizations that support the youth. In the 1960s, a “Headquarters Fund” was established as the group sought to create their own Kentucky PTA state office. The state office finally opened in the 1990s. Since then, the organization continues to work with local groups, state legislators, and parents to ensure the health, education, and well-being of Kentucky children.

For a more complete history of the Kentucky PTA or the KCPT, please refer to the published histories within this collection or the following link: https://kypta.org/kentucky-pta-history

Subject/Index Terms

Education--Kentucky.

Administrative Information

Repository: Eastern Kentucky University - Special Collections and Archives

Accruals: Combined with 2004-033.

Acquisition Source: Jones, Karen C.

Box and Folder Listing

Browse by Series:

[Series 1: Bulletins],
[Series 2: Conventions and Conferences],
[Series 3: Correspondence],
[Series 4: Handbooks and Manuals],
[Series 5: Minutes and Reports],
[Series 6: Office Files],
[Series 7: Louisville Branch],
[Series 8: Scrapbooks],
[All]

Series 1: Bulletins

Box 1

Item 1: Bulletins, 1921-1927: Bound book of bulletins: December 1921 - May 1927
Item 2: Bulletins, 1927-1929: Bound book of bulletins: October 1927 - May 1929
Item 3: Bulletins, 1929-1931: Bound book of bulletins: September 1929 - July 1931
Item 4: Bulletins, 1931-1935: Bound book of bulletins: August 1931 - May 1935

Box 2

Item 1: Bulletins, 1935-1937: Bound book of bulletins: September 1935 - May 1937
Item 2: Bulletins, 1937-1941: Bound book of bulletins: September 1937-May 1941
Item 3: Bulletins, 1941-1946: Bound book of bulletins: September 1941-June 1946

Box 3

Item 1: Bulletins, 1946-1948: Bound book of bulletins: September 1946 - May 1948
Item 2: Bulletins, 1948-1951: Bound book of bulletins: September 1948 - June 1951
Item 3: Bulletins, 1951-1954: Bound book of bulletins: September 1951 - June 1954
Folder 1: Monthly Bulletins, September - December 1954: Contains four monthly bulletins
Folder 2: Monthly Bulletins, January 1955 - March 1956: Contains monthly bulletins for each month with the exception of July and August of 1955

Box 4

Folder 1: Monthly Bulletin, April 1956-September 1957: Contains monthly bulletins for each month with the exception of July/August
Folder 2: Monthly Bulletin, October 1957-December 1958: Contains monthly bulletins for each month
Folder 3: Monthly Bulletin, January 1959-December 1959: Contains monthly bulletins for each month with the exception of July/August
Item 1: Bulletins, 1960-1963: Bound book of bulletins: September 1960 - June 1963
Item 2: Bulletins, 1963-1966: Bound book of bulletins: September 1963 - June 1966

Box 5

Item 1: Bulletins, 1966-1969: Bound book of bulletins: September 1966 - June 1969
Item 2: Bulletins, 1969-1971: Bound book of bulletins: September 1969 - June 1971
Item 3: Bulletins, 1971-1973: Bound book of bulletins: May 1971 - June 1973
Item 4: Bulletins, 1973-1975: Bound book of bulletins: May 1973 - June 1975

Box 6

Item 1: Bulletins, 1975-1977: Bound book of bulletins: May 1975 - June 1977
Item 2: Bulletins, 1977-1979: Bound book of bulletins: Summer 1977 - April 1979
Item 3: Bulletins, 1979-1981: Bound book of bulletins: May 1979 - April 1981
Item 4: Bulletins, 1983-1985: Bound book of bulletins: June 1983 - June 1985
Item 5: Bulletins, 1985-1987: Bound book of bulletins: May 1985 - May 1987

Box 7

Folder 1: Bulletins, 1987-1989: Bound book of bulletins: June 1987 - May 1989
Folder 2: Bulletins, 1989-1991: Unbound bulletins: May 1989 - September 1991
Folder 3: Bulletins, 1991-1993: Unbound bulletins: October 1991 - September 1993
Folder 4: Bulletins, 1993-1995: Unbound bulletins: October 1993 - January 1995
Folder 5: Bulletins, 1995-1996: Unbound bulletins: February 1995 - August 1996
Folder 6: Bulletins, 1999-2002: Unbound bulletins: December 1996 - January 2002
Folder 7: Bulletins, 2002-2004: Unbound bulletins: January 2002 - October 2004

Series 2: Conventions and Conferences

Box 8

Folder 1: District Conference Programs, 1928-1972: Event programs for district PTA meetings across Kentucky
Folder 2: District Conference Programs, 1973-2003: Event programs for district PTA meetings across Kentucky
Folder 3: State Convention Programs, 1926-1949: Event programs for the annual state KCPT meeting
Folder 4: State Convention Programs, 1950-1959: Event programs for the annual state KCPT meeting
Folder 5: State Convention Programs, 1960-1965: Event programs for the annual state KCPT meeting
Folder 6: State Convention Programs, 1969-1981: Event programs for the annual state KCPT meeting
Folder 7: Meeting/Convention, 1982-1985: Contains event flyers, handouts for parents, schedule of events, workshop descriptions, delegate badges, and a telecast program
Folder 8: Meeting/Convention, 1986: Contains event programs, handouts for parents, schedule of events, minutes from the annual meeting, delegate information, and press releases
Folder 9: Meeting/Convention, 1987: Contains event programs, flyers, schedule of events, and materials relating to relevant legislation for the KCPT Annual Legislative Conference
Folder 10: Meeting/Convention, 1988: Contains event programs, flyers, handouts for parents, schedule of events, and materials relating to the annual State Kentucky PTA convention
Folder 11: Meeting/Convention, 1989: Contains event programs, handouts, schedule of events, and materials relating to the annual State Kentucky PTA conference

Box 9

Folder 1: Meeting/Conference, 1990-1991: Contains event programs, handouts, schedules of events, and materials relating to the annual State Kentucky PTA conference
Folder 2: Meeting/Conference, 1992-1994: Contains event programs, handouts for parents, schedules of events, and materials relating to the annual State Kentucky PTA conferences and annual leadership conferences
Folder 3: Meeting/Conference, 1995-1996: Contains event programs, handouts, schedules of events, evaluation forms, and materials relating to the Kentucky Parent Involvement Summit, the Kentucky PTA leadership conference, and the annual State Kentucky PTA conference
Folder 4: Meeting/Conference, 1997: Contains convention committee minutes, event programs, proposed bylaw amendments, and schedules of events
Folder 5: Meeting/Conference, 1999: Contains leadership convention committee minutes, workshop information sheets, schedule of events, event programs, and flyers
Folder 6: Meeting/Conference, 2000: Contains event programs, schedules of events and handouts/flyers.
Folder 7: Meeting/Conference, 2001-2002: Contains event programs, schedules of events, proposed bylaw amendments, and materials for the leadership convention as well as the annual Kentucky PTA conference
Folder 8: Meeting/Conference, 2003-2004: Contains event programs, schedules of events, handouts for parents, materials related to the leadership conference, materials related to the annual conference, and proposed resolutions

Series 3: Correspondence

Box 9

Folder 9: Convention Correspondence, December 1995 - April 1996: Contains correspondence related to the planning and scheduling of the 1996 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to potential donors, and correspondence regarding funding for the conference.
Folder 10: Convention Correspondence, July 1996 - April 1997: Contains correspondence related to the planning and scheduling of the 1997 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to donors and potential vendors/exhibitors/sponsors, volunteer recruitment, letters debating budget, and correspondence regarding awards ceremonies at the convention
Folder 11: Convention Correspondence, October 1998-July 1999: Contains correspondence related to the planning and scheduling of the 1999 Kentucky State PTA Conference. Includes discussion about future meetings, to-do lists and task communication between members, correspondence to potential exhibitors and workshop leaders, lists of individuals with leadership roles, and correspondence relating to scheduling for the conference.
Folder 12: KCPT Presidential Correspondence, 1952-1994: Contains correspondence from each of the presidents of the KCPT. Includes correspondence from: Mrs. Margaret P. Sheehan (Mrs. James G. Sheehan), 1951-1952; Mrs. Adonna Riley, 1973-1975; Jean Arrowood, 1991-1992; and Sharon Soloman, 1993-1995. Topics include membership, legislation, distribution of publications, outreach in Kentucky schools, state conventions, and responses to complaints.

Box 10

Folder 1: Correspondence, 1913-1986: Contains correspondence from various leadership members of KCPT. Contents include: correspondence to district leaders and volunteers, information on bulletins produced by the KCPT, recruitment and membership letters, programming in local schools and libraries, community outreach, and a heavy emphasis on Kentucky legislature regarding education and budgeting. Includes some correspondence from Senator Mitch McConnell discussing legislative issues regarding the welfare and education of children.
Folder 2: Correspondence, 1987-1993: Contains correspondence from various leadership members of KCPT. Contents include: correspondence to district leaders and volunteers, information on bulletins produced by the KCPT, recruitment and membership letters, programming in local schools and libraries, award ceremony planning and nomination, correspondence dealing with public complaints, discussion regarding grants, and a heavy emphasis on the involvement in Kentucky legislature.

Series 4: Handbooks and Manuals

Box 10

Folder 3: Handbooks, 1984-1987: Contains three Kentucky Congress PTA Handbooks
Folder 4: Handbooks, 1989-1992: Contains three Kentucky Congress PTA Handbooks
Folder 5: Handbooks, 1992-1997: Contains six Kentucky Congress PTA Handbooks
Folder 6: State Board Handbooks, 1990-1996: Contains two Handbooks for State Board Members - Kentucky Congress of Parents and Teachers
Folder 7: Leadership Workbooks, 1979-1981: Contains two workbooks intended to promote leadership within PTA: "Local Unit Presidents' Manual"
Folder 8: Cultural Handbooks, 1981-1989: Contains two handbooks: "Cultural Arts Handbook" and contain plans for action regarding the importance of arts in child development. It is a handbook intended for the Chairman of Cultural Arts of the KCPT.

Box 11

Folder 1: Manuals, 1960-1964: Contains two manuals: "Parent-Teacher Manual -National Congress of Parents and Teachers" for 1960-1961 and 1963-1964
Folder 2: Leaders' Notebook, 1999-2000: Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.
Folder 3: Leaders' Notebook, 2000-2001: Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.
Folder 4: Leaders' Notebook, 2001-2002: Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.
Folder 5: Leaders' Notebook, 2003-2004: Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.
Folder 6: Leaders' Notebook, 2004-2005: Contains a Leaders' Notebook provided by the KCPT. The notebooks are sectioned off with tabs and contain much of the material from the handbooks with the addition of lists of annual resources for PTAs.
Folder 7: Bylaws, Procedures, and Policies, Undated: Contains several small booklets highlighting the stances of the KCPT on various topics such as mental health, education, legislation, etc. Additionally, some of the booklets highlight the KCPT bylaws and standard procedures that members should follow.

Series 5: Minutes and Reports

Box 12

Folder 1: Minute Book, 1911-1913
Folder 2: Minute Book, 1913-1916
Folder 3: Minute Book, 1916-1923
Folder 4: Minutes, 1922-1927
Folder 5: Minute Book, 1922-1925
Folder 6: Minutes, 1928-1932
Folder 7: Minute Book, 1925-1930

Box 13

Folder 1: Minutes, 1928-1930
Folder 2: Minute Book, 1935-1939
Folder 3: Minute Book, 1940-1944

Box 14

Folder 1: Minutes, 1945-1947
Folder 2: Minutes, 1948-1950
Folder 3: Minutes, 1951-1953
Folder 4: Minutes, 1954-1956
Folder 5: Minutes, 1957-1959
Folder 6: Minutes, 1960-1965
Folder 7: Minutes, 1966-1970

Box 15

Folder 1: Minutes, 1970-1973
Folder 2: Minutes, 1973-1976
Folder 3: Minutes, 1976-1977
Folder 4: Minutes, 1977-1979
Folder 5: Minutes, 1979-1980
Folder 6: Minutes, 1981-1982
Folder 7: Minutes, 1982-1985
Folder 8: Minutes, 1985-1987

Box 16

Folder 1: Minutes, 1988-1990
Folder 2: Minutes, 1990-1992
Folder 3: Minutes, 1992-1993
Folder 4: Minutes, 1993-1995
Folder 5: Minutes, 1995-1998
Folder 6: Minutes, 1998-2000
Folder 7: Annual Reports, 1935-1947: Contains annual reports from the KCPT president, followed by an annual report from each district.
Folder 8: Annual Reports, 1950-1954

Box 17

Folder 1: Annual Reports, 1954-1955
Folder 2: Annual Reports, 1959-1962
Folder 3: Annual Reports, 1963-1965
Folder 4: Annual Report, 1982-1987
Folder 5: Annual Reports, 1997-1998
Folder 6: Awards Reports, 1980-1988: Award Reports highlight the awards earned by members as well as the awards offered by KCPT and the nomination process for those awards
Folder 7: Awards Reports, 1989-1992
Folder 8: Awards Reports, 1992-1994
Folder 9: Awards Reports, 1994-1997
Folder 10: District President Group Meeting, 1963-1969: Contains a meeting minute book for the District Presidents Group meetings

Series 6: Office Files

Box 18

Folder 1: Office Files, 1925-1942: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, speech copies, membership information, and demographic information.
Folder 2: Office Files, 1942-1945: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activity and demographic information.
Folder 3: Office Files, 1945-1946: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities and demographic information.
Folder 4: Office Files, 1946-1949: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.
Folder 5: Office Files, 1949-1979: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.
Folder 6: Office Files, 1979-1984: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.
Folder 7: Office Files, 1984-1986: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities, memos regarding Kentucky legislation, information on grants, and demographic information.

Box 19

Folder 1: Office Files, 1986-1992: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities and decisions, memos regarding Kentucky legislation, information on grants, and demographic information.
Folder 2: Office Files, 1992-1998: Contains administrative/office files for the KCPT. Includes some copies of notices sent to members, membership information, letters regarding administrative activities and decisions, memos regarding Kentucky legislation, information on grants, and demographic information.
Folder 3: Plan of Work, 1960-1963: Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.
Folder 4: Plan of Work, 1963-1966: Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.
Folder 5: Plan of Work, 1972-1974: Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.
Folder 6: Plan of Work, 1974-1976: Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.
Folder 7: Plan of Work, 1976-1978: Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.
Folder 8: Plan of Work, 1978-1980: Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.
Folder 9: Plan of Work, 1994-1997: Includes "Plans of Work" for the KCPT, which are documents which address a problem related to Kentucky education/child welfare and proposes a detailed plan for a solution.

Box 20

Folder 1: Published Histories, 1918-1990: Published booklets outlining the history of KCPT
Folder 2: Yearbooks, 1925-1928: Contains four yearbooks of the Kentucky Branch of the National Congress of Parents and Teachers
Folder 3: Reflections, 1995-1997: Reflections was a program created by the National PTA and was an art education program meant to enrich Kentucky students culturally. The program contained an art competition and scholarship program.
Folder 4: Radio Talks, 1931-1937: Contains materials used on radio productions supporting the KCPT. Many of the documents are transcripts of radio talks given by the president of the KCPT, with the talks relating to education or the general concerns of child-rearing
Folder 5: Newsclippings/Press Releases, 1956-2003: Contains newsclippings and press releases relating to the KCPT and their accomplishments
Folder 6: Proclamations, 1941-2002: Contains proclamations made for or by the KCPT
Folder 7: Miscellaneous, Undated: Includes: business cards, pennant flag, stationary, newspaper ads, speech scraps, sheet music of a song written for the PTA, delegate badges, a training certificate, and a couple of handouts

Series 7: Louisville Branch

Box 20

Folder 8: Minutes, 1927-1930: Contains meeting minutes for the Louisville Branch of the KCPT
Folder 9: Minutes, 1930-1934: Contains meeting minutes for the Louisville Branch of the KCPT
Folder 10: Minutes, 1934-1936: Contains meeting minutes for the Louisville Branch of the KCPT
Folder 11: Minutes, 1936-1938: Contains meeting minutes for the Louisville Branch of the KCPT

Box 21

Folder 1: Minutes, 1946-1953: Contains meeting minutes for the Louisville Branch of the KCPT
Folder 2: Minutes, 1953-1955: Contains meeting minutes for the Louisville Branch of the KCPT
Folder 3: Minutes, 1955-1957: Contains meeting minutes for the Louisville Branch of the KCPT
Folder 4: Louisville Notes, 1922-1930: Contains a notebook with notes on meetings but also general notes from the Louisville Branch of the KCPT, as well as booklet with the annual report for the Louisville Branch in 1922-1923
Folder 5: Louisville Office Files, 1914-1946: Contains office files from the Louisville Branch of the KCPT. Includes some written portions of minutes, documents related to branch history, and additional bulletins.

Series 8: Scrapbooks

Box 21

Folder 6: Scrapbooks, 1945-1946: Contains an unbound scrapbook mostly regarding the Louisville Branch of the KCPT. Includes newsclippings, bulletins, and photographs
Folder 7: Scrapbook, 1871-1940: Contains a bound scrapbook for the KCPT. Contains pictures, newsclippings, stationary, and some correspondence. The scrapbook is in poor condition.
Folder 8: Scrapbook Fragments, 1971-1973: Contains pieces from a larger scrapbook. Includes newsclippings and instructions for creating a "publicity book"

Box 22

Folder 1: Scrapbook, 1936: This scrapbook contains the publications produced and distributed by the KCPT.
Folder 2: Scrapbook, 1938-1939: This scrapbook contains the publications produced and distributed by the KCPT.
Folder 3: Scrapbook, 1944-1945: This scrapbook was created for the Louisville Council PTA Publicity. It contains newsclippings and wartime bulletins.
Folder 4: Scrapbook Fragments, Undated: Contains undated scrapbook fragments related to the KCPT. Newsclippings, ephemera, postcards, and event programs

Box 23

Item 1: State Publicity Record Book, 1932-1933: A loose scrapbook created by Mrs. J.D. Falls, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for the KCPT as well as examples of publicity in newspapers or other publications.
Item 2: State Publicity Record Book, 1931-1932: A scrapbook created by Mrs. George C. Bickel, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for the KCPT as well as examples of publicity in newspapers or other publications

Box 24

Item 1: State Publicity Record Book, 1935-1936: A scrapbook created by Mrs. E.H. Lovell, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications
Item 2: State Publicity Record Book, 1932-1933: A scrapbook created by Mrs. J.D. Falls, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 25

Item 1: State Publicity Record Book, May 1933 - April 1934: A scrapbook created by Mrs. Calvin F. Boles, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 26

Item 1: State Publicity Record Book, 1936-1937: A scrapbook created by Mrs. A.B. Crawford, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 27

Item 1: State Publicity Record Book, 1937-1938: A scrapbook created by Mrs. A.B. Crawford, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications

Box 28

Item 1: State Publicity Record Book, 1934-1935: A scrapbook created by Mrs. J.D. Falls, State Publicity Chairman. The scrapbook contains correspondence regarding publicity for KCPT as well as examples of publicity in newspapers or other publications
Item 2: Scrapbook, 1920-1930: A scrapbook highlighting the achievements of the KCPT. Contains mostly newsclippings, but some photos and event programs as well. This scrapbook is in poor condition.

Box 29

Item 1: Louisville Publicity Record Book, 1932-1933: A scrapbook created by Mrs. Calvin F. Boles, Publicity Chairman. The scrapbook contains correspondence regarding publicity for the Louisville Branch of the KCPT as well as examples of publicity in newspapers or other publications
Item 2: Jefferson County PTA Scrapbook, Undated: A scrapbook highlighting the Jefferson County, KY PTA council. Includes photos, newsclippings, bylaws, and some history of this specific branch

Box 30

Item 1: Beechmont Elementary PTA Scrapbook, 1962-1964: A scrapbook for Beechmont Elementary School PTA activities. From Jefferson County, KY. Fifth district. Contains photos and newsclippings.
Item 2: Louisville Branch KCPT Scrapbook, 1928-1930: A scrapbook highlighting the achievements of the Louisville Branch of the KCPT. Includes newsclippings, event programs, and photos. This scrapbook is in poor condition.

Box 31

Item 1: Jefferson County PTA Publicity Record, 1973-1974: A scrapbook highlighting the publicity for the Fifth District PTA (Jefferson County KY). Includes photos, event programs, handouts, and newsclippings.